• ADMINISTRATIVE ASSISTANT III (SECRETARY II)

Plantilla no: OSEC-DSWDB-ADAS3-119-2004
SG 09 – PHP 22,219

Area of Assignment: Financial Management Division, DSWD FO 10

CSC MINIMUM QUALIFICATION STANDARDS:

Education        :         Completion of Two-Year Studies in College

Training           :         Four (4) Hours of Relevant Training

Experience      :         One (1) Year of Relevant Experience
Eligibility      :         Career Service (Sub-Professional) First Level Eligibility

PREFERRED QUALIFICATIONS:

Education        :         Completion of Four-Year Studies in College

Training           :         Eight (8) hours of Relevant Training

Experience      :         Two (2) years of Relevant Experience
Eligibility      :         Career Service (Professional) First Level Eligibility

Additional Competencies:

1. Adept in using Microsoft excel and google suites productivity tools
2. More than average writing skills
3. More than average negotiation skills

Key Responsibilities:

1. Records and oversees all incoming and outgoing communications;
2. Encodes/keeps confidential correspondence and other documents;
3. Maintains and updates official files;
4. Records all schedule and reminders;
5. Answers and makes telephone calls;
6. Interviews and screens persons seeking assistance from the Division Chief;
7. Acts as the finance and procurement focal of the FMD;
8. Consolidates the division reports such as but not limited to the following
   Monthly narrative reports
   Quarterly HPMES
   WFP
   PPMP
   ORTP
9. Acts as ARTU focal of the division
10. Performs other tasks as assigned by the Division Chief

ONLY WITH WORK EXPERIENCE:

Copy of performance rating in the present position for the last rating period or its equivalent to external applicants and must have a Very Satisfactory rating.

Note: All documents should be signed and scanned

Applicants should be guided by the following Criteria for Evaluation of ADMINISTRATIVE ASSISTANT III (SECRETARY II)

• Education (E) 25%
• Training (T) 10%
• Experience (E) 25%
• Written Exam (WE) 25%
• Competency-Based Interview (CBI) 10%
• IPCR or Any Related Performance Assessment/Review 5%

Cut-off Scores:

1. Initial Shortlisting: Obtain 75% or 45 points of the maximum total score of the ETE
2. Top five highest rating but overall rating should not be less than 80%

For applications please click link (AA III)::

AA III-     https://forms.gle/8EdSXuMhYm6DUM9E6

Walk-in applicants will not be entertained in observance to the new normal.

Deadline of submission is on SEPTEMBER 23, 2024.

Note: This office highly encourages interested and qualified applicants including persons with disability (PWDs), members of Indigenous Communities and those from any sexual orientation and gender identities (SOGI) for there shall be no discrimination in the selection of employees on accounts of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation.

Request for extension of submission and application with incomplete documents will not be entertained.

**Qualified applicants will be notified thru text message and/or email.

RAMEL F. JAMEN

Regional Director

CSLPT/RJCL/fjcp.